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Intelligent event management for lasting knowledg

Wevent by eCollab is an AI-powered platform that helps you run complex events and meetings end-to-end while automatically turning every session into a permanent, searchable knowledge asset.

  • Built by university and enterprise leaders to solve event fragmentation, lost insights, and low event ROI.​​
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Event fragmentation is killing knowledge and engagement

Organizations invest heavily in events and high‑stakes meetings, but most of the knowledge and value disappears as soon as the session ends

  • Fragmented tools
    Teams juggle separate systems for invitations, virtual rooms, agendas, notes, recording, and reporting, which creates friction and a disjointed attendee experience.
  • Lost knowledge
    Critical discussions, decisions, and insights remain trapped in chat logs, personal notes, or temporary recordings, making it hard to reuse them for teaching, research, or decision‑making
  • High cost, low ROI
    Without structured follow‑up and measurable outcomes, it is difficult to justify event budgets or prove impact to leadership and stakeholders.

One AI-powered platform, total control

Wevent unifies the entire event lifecycle—from planning and execution to documentation and long‑term knowledge preservation—on a single intelligent platform.

  • Unified lifecycle
    Plan and schedule events, tracks, and sessions, manage speakers and roles, and coordinate hybrid, virtual, and in‑person experiences from one place.
  • Knowledge vault
    Automatically collect recordings, transcripts, summaries, decisions, action items, and resources into a central, searchable repository.
  • AI-driven insights
    Use Wevent’s AI engine to transform unstructured event data—video, audio, chat, and agendas—into structured outputs that teams can immediately act on.
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From invitation to lasting knowledge

  • Pre‑event: design and registration
    Create dedicated pages for events and sessions with program details, speakers, and exhibitors; manage registration, ticketing, and role‑based access, and keep everyone aligned through unified calendars and notifications.
  • During event: smart execution
    Run live sessions with personalized agendas, clearly defined roles, and integrated tools for Q&A, polls, and chat, while the Smart Scribe engine quietly captures and structures everything in the background.
  • Post‑event: automated documentation
    Generate full transcripts, structured summaries, clearly identified decisions and action items with owners and deadlines, plus tagged content tied back to the original agenda.
  • Ongoing: archive, search, and learn
    Store all sessions in a centralized knowledge vault where users can search by topic, speaker, or decision, run reports, and repurpose content into courses, training modules, and reference material.

What you can do with Wevent

  • Integrated event management
    • Dedicated event and session pages
    • with agenda, speakers, and booth Registration, ticketing, and role‑based access control
    • Support for hybrid, virtual, and in‑person conferences and meetings
  • Live engagement tool
    • Built‑in Q&A, polling, and chat to keep participants engaged
    • Networking and AI‑driven matchmaking to connect attendees, speakers, and exhibitors based on interests and goals
    • Exhibitor tools to capture qualified leads and measure engagement
  • Smart Scribe and AI documentatio
    • Automatic transcription and concise summaries for every session
    • Extraction of decisions and action items with responsible parties and due dates
    • Topic tagging, highlighting, and agenda‑based outputs for clear follow‑up
  • Analytics, LMS, and integration
    • Dashboards with KPIs, attendance, engagement, and outcome metrics
    • Integration with LMS and training systems for certificates and progress tracking
    • Connectors for university and enterprise systems such as calendars, authentication, and document systems
Designed for universities and knowledge‑driven institutions
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Wevent was shaped by real experience running large academic events, councils, defenses, and multi‑day conferences at scale.

  • Knowledge preservation
    Ensure that classes, defenses, committees, and conferences leave behind structured archives that can be used for teaching, research, and governance.

  • Scenario diversity and scale
    Support everything from small internal meetings and thesis defenses to large multi‑track academic events with parallel sessions and exhibitions.

  • Seamless ecosystem integration
    Integrate with central authentication, calendaring, document, education, research, and PR systems, so event data fits naturally into the university’s digital environment.

  • Security, privacy, and multilingual support
    Respect institutional policies on access, compliance, and data residency, with multilingual interfaces and role‑based permissions.

More than meetings: connections and experiences

  • Smart networking for real ROI
    “Use smart matching to connect attendees, speakers, and exhibitors based on shared interests, goals, and session history, so networking leads to partnerships, projects, and business—not random conversations.”​

  • Studio‑grade virtual and hybrid events
    “Deliver high‑quality virtual and hybrid experiences with tools for professional production, 3D broadcasts, and immersive environments, without needing a large technical team.”

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